Manage your Virtual Employees with 7 Super-useful Tools

Author: Nipsy Jhamb | Categories: HR Management

Employee management is always one of the top concerns for employers. It does not just include managing their duties and monitoring their work roles but also comprises of the means to check on employee engagement – attending to their personal growth and requirements.

Employee management is easier in a traditional office set-up where employees get a chance to interact with their employers daily. They can share concerns and voice their issues directly, and seek solutions in real time. However, with the current trend of virtual workplaces and virtual employees taking over the entire business industry, it is no longer about the daily interactions alone. There’s much more to this set-up that comes along with its share of challenges; nonetheless, it is rewarding.

The very concept of virtual employees is fascinating; it entails different sets of responsibilities both on the part of the employers as well as employees. Identifying the roles and carrying out the responsibilities proficiently go a long way in managing virtual employees.

Is hiring virtual employees beneficial?

At the onset, it is essential to understand why companies hire virtual employees in the first place. Well, this is favorable for businesses looking at reducing the overall cost of operations – this includes the cost of office space, fuel, and energy expenses among others. Such a setup also makes the job flexible and convenient for the employee.

However, companies need to realize that there’s a big challenge in managing virtual employees, which they need to work around. Virtual offices do not have any real aspect attached to them; virtual employees may feel disengaged and suffer the risk of poor management.

Lately, real estate leaders have brought in some innovations around fixing this pain area by introducing the plug and play model of co-working spaces. You’d be surprised to know that several Fortune 500 companies permit their remote resources to work out of these hubs, located closer to their residence. This way, both comfort, and discipline are maintained, and a real, physical aspect of a workplace is achieved. Unfortunately, not all companies offer the luxury of such facilities.

Remote employee management tools

Businesses, irrespective of the size, have immensely benefitted from the use of these power tools. These smart applications assist the virtual workforce by letting employers manage remote projects and employees astutely.

Although tools such as Skype, Dropbox, and Google Calendar are handy for maintaining contact, the below list of 7 apps are quintessential for every virtual employer:

Google Hangouts

It is a widely-accepted and reliable application that makes interactions better. Hangouts offer free video and voice calls and screen sharing features with excellent audio and picture quality. No more screen-lagging or sound interruptions while communicating with your team!


As the name suggests, it's a tool to manage virtual employees working out of any region across the globe. This application consolidates all time zones and helps you fix a time slot that works for everyone. No time-zone related hassles while you set up a meeting or conference with your team members!


This tool lets you document as well as track your daily achievements as well as those of your team’s. Assess the day-to-day work more minutely and keep the entire team synced for better collaboration at work. If you must say, you may call it a virtual work dairy.


A smart and robust online timer tool, with timesheet calculator, which tracks and manages your team's work in real time. It also helps you assess their performance besides letting you set or assign different tasks to different time slots just to be fair.


Jell is a hot favorite as it serves as a social platform for virtual employees! This tool provides you an insight into your team's daily accomplishments, plans, challenges and assigned tasks in fun, yet organized way.


With its real-time messaging feature, Slack is another means to communicate with your virtual team. It lets you sync all your remote tools in one place and makes employee engagement and management convenient and practical. As you organize your tools better, you complete more tasks and thus achieve more – file sharing, video conferences, archiving – there’s a lot you can do with Slack.

Github Wiki

A capable and resourceful tool to keep a repository of your work, content, achievements, and plans along with manifestos of your firm's core principles, Github Wiki is just the project collaboration tool for you if you need a robust platform for distributed version control. By letting your new employee access the company's Github Wiki, you introduce them to your family in a brilliant way!

With these seven useful tools to track, manage, collaborate and socialize with your virtual employees, you sure don’t need anything else; do you? So, get set to delete those useless, resource-hungry apps from your phone and make space for these tools. With appropriate platforms to on-board your employees and keep them motivated along the way, you not only manage to engage your remote workers but also get them to be better productive at work. To nurture a healthy relationship, keep your team connected and make them feel valued – these tools can help you achieve that and more.